Definition letter :
letter is a means of communication to
convey information in writing by one party to another party. Its functions
include five things: a means of notices, requests, thoughts, and ideas; written
evidence as a reminder; historical evidence, and guidelines. In general, it
takes a stamp and envelope as a means of compensation paid for services
delivery. The further purpose of sending a letter, the value should be listed
in the greater stamps.
Example business letter
Definition of business
letter :
In general, the definition and
understanding of the business letter is a letter that is used by a person,
organization or institution that institutions deliver business messages in
writing to the other party by using certain media whether it be sending a
letter via postal mail, faksmilie, telephone or via the internet.
Examples of business letters vary in
number, could include the work order, business introduction letter, a letter
ordering the product, moving office address letter, collection letters, letter
contract, agreement or letter of complaint.
Type of business letter
:
·
Letters requesting information (inquiry)
·
Ad sales letter (termed Sales letter)
·
Reply letter requesting information
·
Letter of the terms and conditions of
membership (usually called the Account Terms and Conditions)
·
Waiver or confirmation
·
Reservation letter also called an Order
placing
·
A letter or a lawsuit to recover damages
(claim)
·
Reply letter claims
·
Letters Cover Letter or better known is
a job application letter
Parts of business
letter :
·
Your Address ( Address Writer )
It is part of the
author addresses . Recipients may be young to find a writer alamt if sending a
reply letter .
·
Date ( date )
It is part of a letter
dated . While writing the date format is month / day / year , for example
August 30, 2012
·
Inside Address ( Destination Address )
This section contains
the name peneriam letter , jabayanya , and company name along with address. If
you are not sure to whom ( name ) ditujuakn the letter , do not blank , but try
to menguanakan title , such as " Director of Human Resources " .
Leave a gap between the date of the recipient .
·
Salutation ( Greetings )
In this section , the
term used is " Dear Mr . / Mrs . / Ms . ( last name peneriam ) " , eg
" Dear Mr . Fathoni " . But if the name of the recipient is not
dikethui , write departementnya name , eg " Dear Director of Department of
Human Resource " . Leave a gap between the content of the greeting .
·
Body ( Mail Contents )
Letter is where you
write down the things you want delivered . Paragraph in the letter should use a
single space ( single space ) and in the absence of separation between each
paragraph . Leave a gap between the end of the content to cover .
·
Closing ( Closing )
Section as a marker
that your letter has been completed , usually ending with the writing "
Sincerely ," " Sincerely yours ," " Thank you " , and
other sebaginya . Record , There is a comma at the end of the cover and just
use the first letter capitalized . Give 3-4 lines between the closing distance
with the name , which will diguankan signatures to place .
·
Signature (Signature )
This is part of my
signature , usually using black ink blue atu .
·
Printed Name ( Sender Name )
This part is the name
of the author of the letter , and if you want , you can give the position or
the position that although section after writing the name . Leave a gap between
the writing of the name of the attachment .
·
Enclosure ( Appendix )
If a letter containing
the document or attachment other than the letter , the author of emotion
menampilakan the number of attachments is by using the " Enclosure ( Jumah
attachment ) " , eg " Enclosure ( 7 ) " .
·
Typist Initials ( initials Author )
If someone other than
you to write a letter that you write , include your initials followed by the
initials of the author at the bottom of the format , eg AG / gs .
Style Of business
Letter :
Six letter styles have been established
for use in business offices. The two most commonly used of these are the block
and semi block styles.
·
Full block
All lines of typing
begin on the left hand margin. There are no paragraph indentions. Letters that
are typed in the full block style are always single spaced
·
Block
All lines of typing
begin on the left hand margin except the date, the complementary close, and the
signature line.
·
Semi block
The first line of each
paragraph is indented. Otherwise, the semi block style is exactly like the
block style.
·
AMS Simplified letter
All typing in the
Administrative Management Society Simplified Letter begins on the left margin,
as in the full block style. This form omits the salutation and the
complimentary close.
·
Hanging Indented (Inverted)
The hanging indented
style is identical the semi block format except that the first line of each
paragraph is typed flush with the left margin and all lines following are indented
five spaces. This style is usually seen only in advertising letter, where it’s
unique paragraphing catches the eye.
·
Official (Formal or Personal)
The official letter
style is usually prepared in either the block or the semi block format. The
inside address, however, is located two to five lines below the typed signature
line, not at the top of the page. The official letter is used only when writing
to highly placed official or to extend congratulation, appreciation, or
sympathy.
Source
:
http://www.testden.com/business-english/Chapter-I-Definition-Of-Business-English.html
http://businessletterexample3000.blogspot.com/2012/12/business-letter-template.html
http://businessletterexample3000.blogspot.com/2012/12/business-letter-template.html
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